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Councillor reporting form

This form is a requirement of the Green Councillor Agreement. It ensures that every councillor reports back regularly on their work and that our communications are consistent, fair, and efficient. By recording what you’ve been doing since the last meeting, we can:

1. Gather stories and images for social media, newsletters, and press without chasing individuals.

2. Reduce the number of separate requests made on you, helping to manage workload for both councillors and the comms team.

3. Ensure that all councillors' work is visible, equally represented, and aligned with the expectations we have agreed together.

4. Build a shared record of delivery as a Green-led council.

Completion should take no more than 10-15 minutes each month. Submitting this form is part of your responsibility as a Green councillor.

Basic information

Ward

Councillor:

Date (update if different from today)

What is the best email to contact you on?

Ward Work Since Last Meeting

Describe the casework, ward walkabouts, or local events you’ve been involved in this month.

Council Activity

List any committees, motions, or votes you took part in this month.

Were there any outcomes you’d like to highlight?

Delivery Highlights (Cabinet)

List up to 3 tangible things delivered or progressed this month (If not on cabinet enter N/A)

Engagement highlights

Which residents, groups, or community events have you connected with?

Do you have any resident quotes we can share publicly (with permission)?

Vision

In 1–2 sentences, share what you’re working towards or your long-term focus.

Images

Upload photos from your ward work or events.

Size limit: 10 MB

Declaration

By submitting this form, I confirm that:

Declaration 1

The information provided is accurate to the best of my knowledge.

Declaration 2

I understand that the content of this form (including text and images) may be used in Hastings Green Party social media posts, Ward and borough newsletters, Local press releases, or Internal reporting and accountability.

Declaration 3

I accept that submission of this form is a requirement under the Green Councillor Agreement.

Declaration 4

I give permission for the Hastings Green Party communications team to adapt the material for clarity, style, and length while keeping the meaning intact.